JOIN THE SWISS OCEAN TEAM

As Swiss Ocean continues to strive for growth and success, we are always looking for ambitious and enthusiastic team players.
If you are interested in an open position please send us your application per email. Our professional placement staff will contact you when we have a position available to match your qualifications.

Joboffer 1

YACHT ACCOUNTANT

Swiss Ocean Yacht Management is looking for a Yacht Accountant to join the team. The responsibilities of this role include all financial and accounting functions of a fleet of yachts within a fast-growing young company.

Excellent communication skills required to liaise confidently and professionally with colleagues, clients, captains and crew. Experience in a similar role would be advantageous.

This is a full time, permanent position with shore-based salary appropriate to qualifications and experience.

Key Responsibilities

  • Reconcile accounts, resolving discrepancies and collaborating optimally across various functions.
  • Prepare accurate financial reports, statements and month-end-close reports
  • Analyse journals and produce data analysis and reports as per our customers’ needs.
  • Complete data entry and collect transaction details for incoming and outgoing bank accounts.
  • Verifying all transactions are recorded in the correct day book, suppliers´ ledger as well as in customer and general ledger.
  • Maintain and prepare daily operational payments and monthly payroll.
  • Prepare, discuss and produce budgets when required (reviewed on a monthly, quarterly and annual basis).
  • Keep accurate records of yacht budgets vs. actuals.
  • Reconciliation of credit/debit card accounts and accurate monitoring of current balances.
  • Support on Administration & Operation
  • Fluent in English (spoken and written)

Ideally, successful candidate should be based within commuting distance from Hamburg, Germany or Limassol, Cyprus – however possibility of working remotely can be considered. Candidates must hold the existing right to live and work in the EU in order to be considered for this role and be available for occasional international travel.

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Joboffer 2

YACHT COMPLIANCE ADMINISTRATOR

Based: Hamburg, Germany

The company

Swiss Ocean is the yacht management division of Columbia Blue The Leisure Group / Columbia Ship Management group, one of the global leaders in ship management.

Swiss Ocean provides a full range of services for superyachts: operation, technical & crewing, as well as services for new build & refit supervision, training and consulting.

Due to expansion of our fleet and activities, we are looking for a Yacht Compliance Administrator based in Hamburg, Germany.

Job Description

The Yacht Compliance Administrator will be responsible for assisting the Compliance Manager with the administrative tasks within the Compliance Department.

A large part of the job is to maintain the compliance part of the company’s dedicated management software. This entails certificate uploading, administration, creating forms and surveys, setting up requirements etc.

This may also entail direct contact with representatives from Flag States and Classification Societies etc.

She/He will work in Hamburg office and report to the Compliance Manager as well as Fleet Manager/DPA.

Duties

  • To assist the Compliance Manager with administrative tasks
  • Supervise, administrate and coordinate the ISM of the company, at a management level.
  • Store and upload certification for the entire fleet in the respective databases.
  • Manage and supervise certificate expiry and survey dates, report as required to yacht managers and Compliance Manager to arrange renewals.
  • Manage the company management software mainly from a compliance perspective but be able to assist all departments.
  • Liaison with Classification Society and Flag States.
  • Ensuring that all Safety management processes and compliance aspects are correctly implemented and followed. Assist in planning and preparing audits.
  • Support the yacht managers and crewing team with compliance questions.
  • Coordination with the technical team as required
  • Certification (Statutory and Class) and Insurance, with the support of the Compliance Manager.
  • Participation in the Emergency Response Team if required.
  • Helping with any other ad hoc tasks reasonably requested

Essential

  • Minimum 5 years’ overall experience.
  • Knowledge of ISM/ISPS, SOLAS, MLC & STCW.
  • Must be very organized and able to arrange and maintain databases of information using various tools.
  • High IT skills
  • Effective solution finding, autonomous, disciplined and multi-tasking abilities.
  • Able to perform under stressful situations, involving multicultural environment and diverse topics.
  • General technical knowledge of large yachts and their operation.
  • Good sense of humour.

Language Requirements

Perfect English level is required.

Additional languages are beneficial but not compulsory

Salary

Remuneration Package to be discussed upon application.

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Joboffer 3

ADMINISTRATION OFFICER

Based: Hamburg, Germany

The Company

Swiss Ocean is the yacht management division of Columbia Blue The Leisure Group / Columbia Ship Management group, one of the global leaders in ship management.

Swiss Ocean provides a full range of services for superyachts: operation, technical & crewing, as well as services for new build & refit supervision, training and consulting.

Due to expansion of our fleet and activities, we are looking for a Yacht Administrator, as key role to coordinate and support in all administrative functions of the company and interactions with the yachts and clients.

Job Description

The Yacht Administrator will be working with the team of Swiss Ocean in Hamburg, Cyprus, France, Bulgaria, Spain and Switzerland, and also at times be in contact with the yacht crew and clients (Owners, owner’s representatives, lawyers, family offices, banks, etc…).

The primary role is to support and coordinate all administrative topics of Swiss Ocean and the managed fleet.

Duties

The administrative topics and duties to be dealing with include (but not limited to):

  • Coordinate and supervise server organization / IT / Software aspects.
  • Prepare and coordinate processes & procedures for the company and the managed fleet (protocols, manuals, matrix, etc…).
  • Coordinate HR support to the team in various offices / locations
  • Reporting – internal reports or clients / yachts reports.
  • Operational administrative support for the managed fleet and the company such as office procurement etc.
  • Provide support with all travel related tasks for office employees as required.
  • Legal administrative aspects (support to lawyers and clients, when/if required).
  • Provide analytical reports on managed fleet and projects.
  • Administrative clerical tasks and filing.
  • Support as priority the Yacht Managers when administration assistance is required with the yachts.
  • If required, support on sales and Public Relation and marketing actions.
  • Any other topic required by the activity of the company.

Location & travelling

Position is based in Hamburg office under direct supervision and reporting to the Managing Director.

However, due to the international activities, by nature, of the company, the position may occasionally require travelling to any of the company offices or any other location visiting yachts or clients etc. (Europe and/or overseas).

Essential

The yacht administrator will work daily with the Office 365 suite, and with specific management software (accounting, yacht management, document management, …).

The candidate will have the following skills: 

  • Highly proficient with Word, Excel, Adobe, Outlook and Power Point. Any additional skills with software and IT are valued
  • Team player
  • Excellent communication skills
  • Solution oriented
  • Multi-tasking
  • Able to be self-organized
  • Work in international environment with very demanding clients
  • Previous experience in luxury environment is beneficial

Due to the nature of the business:

  • Working language will be in English. Therefore, very high level of English in speech and writing is required. Other languages are beneficial but not necessary.

Salary

Remuneration Package will consist of:

  • Fixed salary EUR 48,000 / year (Gross)
  • Bonus/Incentive at end of the year to be discussed, if fulfilling performance on criteria mutually agreed.
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